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Friday, May 15, 2009

Gmail Labels Give More Flexibility Over Typical Email Folders

Top 12 Gmail Features That Leave Lotus Notes Dusted In This Era Of Social Media

Point 3: Message Labels Give More Flexibility Over Typical Folders

Lotus Notes, Thunderbird, Yahoo mail, Outlook, and other traditional email platforms use a folder system of organizing and storing messages similar to what we are accustomed to seeing on the Windows platform.

Gmail, on the other hand, incorporates labels on messages.

At first blush, this seems like an inconvenience – you can’t drag that important email from your inbox into the folder labeled “boss”.

But what happens if you have more than one boss? Or a boss and a project manager? Or a boss, a project manager and a regional manager?

In the traditional systems, you made a choice, stuck the email message in one of those folders and hoped for the best.

Now, you can give that single message three different labels and have it appear in all three references.

You can have it appear when you filter your emails for all messages concerning your boss on Monday, when you filter for that Tuesday morning project meeting with your project manager, and on Wednesday when the you pull up messages concerning the regional manager visit.

As a sales person, this kind of flexibility can prove invaluable when you are managing several major accounts that share information. And it requires no extra overhead, no exotic management techniques, and no extra space consumed.

After all, one message with three different labels beats the same message replicated three times.

Or, even worse, having it stored in one location and forgetting about it for the other two meetings.

Next, Spam Trashing

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