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Friday, June 5, 2009

Put A Linkedin HTML Signature In Gmail To Make Your Message Stand Out

While perusing my web stats, I noticed that a search kept coming up regarding how to put a LinkedIn button into an email signature, Gmail in particular.

I’ve seen these queries in the past and had even looked into putting some kind of LinkedIn button into the signature file of my Google Gmail messages. While there are email apps that will allow you to use html tags in the signature file, the one downfall of Gmail messaging is that it will only accept text characters in the signature box. It won’t accept HTML tags.

Today, however, I decided to take a quick spin on Google to see what was actually out there. And while I didn’t find a clean solution, I did find “A” solution and a Linkedin function that I had previously forgotten about.

However, this is truly a case of “buyer beware” because this workaround is more of a hack.

While it is simple to do and it will integrate your Linkedin signature with your outgoing Gmail message, this is not a push button configuration.

Here’s what I mean.

With your typical text signature, like the one you’ve typed into the Gmail signature box, the minute you hit the “compose message” button to create your next message, your signature file is automatically loaded into the body of the message before you even start typing.

You set the signature up once and you don’t have to worry about it ever again, until you are ready to change it.

With this particular hack, you have to install it every time you send off an email.

So if you have 15 emails to send off, this activity is what is commonly called overhead and it can be very high, significantly impacting your time management activities.

Do you want to do this activity every time you send out an email? Probably not.
But if you are trying to impress a client, or if you want to push your LinkedIn profile to encourage your certain clients and prospects to connect with you, this could be a useful hack.

Still game? Then read on.

Getting The Linkedin HTML Signature

Turns out that some email apps will allow you to compose a rich signature file. Unfortunately, Gmail is not on that list. Gmail doesn’t support HTML tags in the signature file – yet. However, Gmail will allow you to drag and drop HTML objects into the compose pane. So you can create an email signature that looks real nice in LinkedIn, highlight the whole object, copy it and then past it into the body of the Gmail message.

First, get the signature.

Log into your Linkedin account and scroll down to the bottom of the page:

Finding the location for the linkedin HTML signature generator.
When you get to the bottom, you will see menu items that are more utilitarian. You want the “overview” link under the “Tools” heading. This will take you to the Linkedin Tools overview page. On this one, get down to the “email Signature” section and hit the “Try it Now” button:

Linkedin Tools page.

When you hit the “Try it Now” button, you will be taken to the “Create Email Signature” page where you will have an opportunity to create your signature.

The LinkedIn signature setup page.
Linkedin provides several layouts that you can choose from.

Selecting the Linkedn signature layout.
Select your layout that you like. Linkedin will also backfill some of the information, like your name, headline and company. But you will need to supply some additional information like phone number, the address or your company’s website, any additional websites that you have, and your company’s address.

The Linkedin Signature template generated.
Once you have it set up the way you want, you can transfer it over to your Gmail message.

Bringing over your Linkedin Signature over to your Gmail Message

In another browser window, open our Gmail account. Here we again are using our old standby, the EPW Test Dude.

Preparing Gmail to receive the Linkedin HTML signature.
Go ahead and compose your message as you normally would:

Creating the Gmail message.
When you have your message composed, go back to the browser holding your Linkedin session and highlight the signature that you just made:

Highlighting the LinkedIn signature.
Then, copy the highlighted section:

Copying the LinkedIn Signature Object
And then paste it into the body of the message that you have finished composing in your Gmail browser window:
Pasting the LinkedIn Signature Object into the Gmail Message Pane.
Then, it just a matter of sending it off. When it arrives, it will look something like this:

What the message looks like when delivered.
You’ll notice the funny little boxes in place of the missing graphics. The graphics aren’t gone. They just aren’t being displayed. As with most email programs, the default setup is to not display graphics, so count on your recipient not initially seeing your pictures. However, by merely clicking the link “Display images below” you can make the app display them.

What the LinkedIn Signature looks like after the graphics are allowed to display.
See?

Quick, simple and easy.

However, this is by no means automated. So as I said at the top of this post, you’ll have to repeat the process for every email that you want to send out with the Linkedin profile signature. Not exactly the most heartwarming of thoughts, but it is possible to include a Linkedin profile in our outgoing email.

Kudos to Amit Agarwal at Digital Inspiration for discovering the hack.

3 comments:

Anonymous said...

This works beautifully for us Gmail users. I actually composed an email using your instructions and then saved it in the Draft folder for future use.

Khusro Malik said...

Works perfect. I did the same thing (saved as Draft). Wonderful explanation.

Khusro Malik said...

I copied it and put it straight GMAIL signature box and it works. When I compose a mail this is already there.